why are grant reports necessary ?
You discovered a need in your community and formulated a strategy for solving it. The next plan of action you took entailed the implementation of your strategy. Also, you were successful at finding a funder whose interests aligned with your non-profit's mission. Consequently, your non-profit has been awarded a grant as a means of helping in the realization of its' goals.
Granted, one can appreciate the immense responsibilities and duties that come with running a successful non-profit. Sometimes, while attending to the everyday requirements of program implementation, the development of a grant report can end up on the back burner. I can't stress it enough, grant reports are very important and should be prioritized. In the the event that your non-profit finds itself missing a deadline, include a letter explaining the reason for the delayed submission and include it with your report... Better late than never !
Why Are Grant Reports important? Why should you take time off your busy schedule to prepare one ? Grant reports are important because of the following reasons :
1. Accountability :
It provides funders with information on how the grant awarded to your program was used. Through the financial statement provided, they are able to acquire comprehensive information on how much money was spent on the various components of the program.
2. Positive Reputation of Non-Profit :
A well written grant report aids in boosting the credibility to the recipient of the grant . It also demonstrates to the funder that your organization can be trusted . This paves the way for the strengthening of relationships. Once a non-profit earns the trust of a funder, further funding for the expansion of programs becomes easier.
3. Program Outcome :
Increasingly, funders are now opting for an outcome oriented approach. Through a grant report, funders are provided with tangible evidence of their financial contribution to your program. A grant also helps funders in assessing the sustainability of the program which in turn informs informing future grant decisions.
4. Human Touch :
An engaging and informative grant report lends a human touch to the program. For instance, in reports where testimonies from few beneficiaries expressing the positive impact of the program's results are included, funders end up with relatable evidence of how the grant awarded has impacted lives. This, in turn, improves the likelihood of continuous support from the funder .
Utmost importance should be attached to the writing of grant reports. An informative, engaging and timely grant report will go a long way in strengthening a non-profits relationship with funders. In addition, it will improve the likelihood of the receipt of more funding for successfully implemented programs.
Written by : Sherita Brace